Portal, Print

Top 10 Benefits of Using a Print Management Company

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You may be wondering why a print management company is really necessary.


You can just do it all yourself, right?

Read on as we reveal our top 10 benefits of using a print management company. By the end, we will hopefully have tempted you to consider print management for your business!


1. Simpler

Your time is so important and usually in such short supply. Therefore, if you can simplify your role, that's a big benefit.

Ordering all of your print from one place is so much simpler than researching, sourcing and keeping track of multiple suppliers and their continually fluctuating prices.


2. Faster

Ease of use lends itself to a faster process. Print management enables you to order multiple types of printed items (from business cards to banners and any other conceivable printed item) at a time from the same place.

The print manager does all the time-consuming leg work for you.


3. Cheaper

Print management companies have long-standing relationships with trade printers, each specialising in different print items and quantities. Thanks to the higher combined volumes, preferential prices are given.

These savings (with a little margin included, of course!) are passed directly onto you. Naturally, therefore, print management companies tend to provide great prices too.


4. Expert Advice

Often, you know what you're looking to achieve but are unaware of the most appropriate solution (or print products) to get you there. That's where expert advice comes in.

Print managers are experienced and knowledgable in a variety of print products and will likely have already researched and prescribed solutions for other clients with similar projects to yours.

So make use of the expertise they love to give.


5. Creativity

Whilst print managers rarely claim to have much design flair, they see a whopping amount of artwork daily! With that, experience tells them what print medium specific artwork will be most compelling printed on.

Again, listen to their creative advice...you can always dismiss it!


6. Consistency

How often have you seen the same colour on a business's printed items look so different from one item to the next? Colours seem to vary so much, leaving a company's brand identity with no consistency - not a good look.

Working with a print manager, they can scrutinise the artwork and even tweak it from one item to the next to keep colour consistency.

On this, we do recommend keeping consistency on what finish you print on. For example, if you print flyers on gloss, business cards on uncoated and presentation folders on matt laminate, your chances of a consistent colour are pretty slim.


7. Accountability

What happens if (when!) something goes wrong??? Who's at 'fault'? Who will solve the problem?

If we haven't made it clear yet, a print manager should take away all the stress of ordering all print for your company.

Part of this is to mitigate any risk of issues in the first place, and secondly, to resolve them effectively when they crop up.

They are accountable for all your print.


8. Reliability

Reliability pretty much encompasses all of the above. Firstly, your print manager should be reliable in communication - easy to contact when you need them.

Secondly, all printing should be reliable - it arrives when and where you expect, with the quality you were assured.


9. Your Accounts Team Will Love You!

Paying for, reconciling for, creating POs for, etc., etc. What a time-consuming job bookkeeping can be for your accounts team when they have so many suppliers to 'account' for (pun intended).

If you want your accounts team to love you, buy as much as possible from one place!


10. Your Whole Team Can Do It

It may not be wise to let other team members lose ordering print from random printers. Who knows what quality you may get and how much it may cost!

However, when you have a trusted print management company in place, you can confidently let anyone in your team make print purchases, safe in the knowledge that the quality, price and service will be consistent.


At The Personal Print Portal, we do all of the above and so much more!

To discover the benefits of using The Personal Print Portal over a traditional print management company, click here.

If you wonder why print management companies don't provide complementary services, we do! Thanks to being part of a marketing and fulfilment group (The Flow Group), we provide services including graphic design, leaflet distribution and direct mail.

Hopefully, this blog has demonstrated the key benefits for you using a print management company. If you want to learn more about how we can help you, please contact us today.